Data Protection Information
This statement issued by FH JOANNEUM Gesellschaft mbH (FHJ) in accordance with the provisions of the applicable data protection law provides information about what personal data is collected, processed and used in the context of using the website, registering interest in a degree programme, submitting an application (both students and staff), alumni registration, as well as photos and video recordings at FH events.
Data Protection Officer
Please contact FH JOANNEUM Gesellschaft mbH at datenschutz@fh-joanneum.at or the Data Protection Officer at dsb@fh-joanneum.at for more information on these matters.
Rights of data subjects
You have the following rights towards FH JOANNEUM in its capacity as controller:
- Right of access to personal data concerning you,
- Right of withdrawal of consent already granted,
- Right to rectification or erasure or to restriction of processing,
- Right to data portability,
- Right to object under certain circumstances,
which can be asserted against FH JOANNEUM, Alte Poststrasse 149, 8020 Graz, datenschutz@fh-joanneum.at, as the controller, or its Data Protection Officer at dsb@fh-joanneum.at.
You also have the right to lodge a complaint with the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, T: +43 1 52 152-0, email: dsb@dsb.gv.at, as the competent supervisory authority.
1. Application for employment
1.1 Controller and data categories
FH JOANNEUM Gesellschaft mbH, Alte Poststrasse 149, 8020 Graz, in its capacity as controller, processes (including by electronic means) the personal data that you provide in your application and in the course of the recruitment process. This includes, in particular, your name, academic degree, gender, date of birth, nationality, residence permit, address, telephone number, email address, photo, CV, certificates and other documentary evidence, data on education (institution, duration…) and professional experience (company, duration of employment, position, …), data from a covering letter, if any.
1.2 Purpose
The data you provide will be processed for the purpose of handling your application and carrying out the recruitment process in place at FH JOANNEUM. The processing of applicant data is necessary in order to be able to decide on the conclusion of a contract.
1.3 Legal basis
The processing of your data for the above purpose is based on Art. 6 (1) (b) GDPR for the implementation of pre-contractual measures. You are under no statutory or other obligation to provide your personal data. It must be pointed out, however, that failure to provide the information described will prevent your application from being processed and rule out any consideration in the recruitment process or the possible conclusion of a contract. If a contract is concluded, the processing will be carried out in accordance with the information provided on “contract management” at www.fh-joanneum.at/en/university/organisation/service-departments/personnel-and-legal-services/.
1.4 Recipients
The data is processed by the FHJ Division of Personnel and Legal Services for the stated purpose. In addition, persons involved in the recruitment process will also have access. These include, in particular, the head of the organisational unit advertising a position and the Head of the Division of Personnel and Legal Services, and for positions in the field of teaching and research the relevant members of the FH JOANNEUM Board as well as other members of hearing commissions and the FHJ Management.
Your data may be transferred to external (recruitment) consultants/consulting companies, recruitment agencies and external members of hearing commissions for the aforementioned purpose.
If a legal dispute arises during or after the recruitment process, the data necessary for appropriate legal action will be transmitted to legal representatives, authorities, and other public bodies such as the Equal Treatment Commission or courts.
1.5 Retention period
Following completion of the application process, the documents of the successful applicant will be filed in the FHJ personnel administration system once the contract has been concluded. See information on processing in the context of “contract management” at www.fh-joanneum.at/en/university/organisation/service-departments/personnel-and-legal-services/.
If no contract is concluded with FHJ, the data will be deleted when the position has been filled or FHJ has decided not to fill the position, but no later than 6 months after the end of the respective recruitment process in accordance with the deadlines specified in the Equal Treatment Act (GlBG) and the Equal Opportunities for People with Disabilities Act (BGStG).
In the event of legal disputes, your data will continue to be processed in accordance with Art. 6 (1) (f) GDPR in our interest for the establishment, exercise or defence of legal claims until the relevant purpose has been achieved.
2. Prospective students
2.1 Controller and data categories
FH JOANNEUM Gesellschaft mbH, Alte Poststrasse 149, 8020 Graz, in its capacity as controller, processes (including by electronic means) the personal data that you provide when registering interest in a degree programme in writing, by email or via a web form. This includes, in particular, your name, title, email address, interest in field(s) of study, first contact (trade fair, registration on a web platform, etc.) and possible start of studies.
2.2 Purpose
The data you provide will be processed for the purpose of sending you general information material about studying at FHJ, the application procedure and information about your desired field(s) of study.
2.3 Legal basis
Your data is processed on the basis of Art. 6 (1) (a) GDPR, for the purpose of transmitting information (see above). You are under no statutory or other obligation to provide your personal data. It must be pointed out, however, that failure to provide the information described will prevent data processing for the purpose of sending information.
2.4 Recipients
The data will only be processed by FHJ staff for the stated purpose and will not be passed on to third parties.
2.5 Retention period
The data will be deleted as soon as you submit a request for erasure. The data will be automatically erased once the basis of your enquiry about a specific degree programme no longer applies, e.g. at the beginning of the relevant academic year.
3. Application for studies
3.1 Controller and data categories
FH JOANNEUM Gesellschaft mbH, Alte Poststrasse 149, 8020 Graz, in its capacity as controller, processes (including by electronic means) the personal data that you provide in your online application. This includes:
your name/s, academic degree (if applicable), gender, address, telephone number, email address, date of birth, place of birth, social security number (substitute code, if applicable), nationality, university entrance qualification/previous education (= proof of university entrance qualification, school leaving certificates, proof of Bachelor’s degree or equivalent, if applicable), desired field of study, letter of application, CV, proof of citizenship, proof of proficiency in the languages of instruction, professional experience (if applicable), further proof of suitability for studying (if applicable, e.g. portfolios with samples of work, exposé, etc.), temporary residence permit card (if applicable), registration certificate (if applicable).
In order to be able to rank the applicants, an application ID will be added to your master data, and the results of the admission test, the results of the admission interview as well as the other admission procedure criteria (as defined in the degree programme applications) will be stored and processed.
3.2 Purpose
The data you provide is processed for the purpose of handling your application and carrying out the application, acceptance and admission procedure for a place at FH JOANNEUM. The processing of applicant data is necessary in order to be able to decide on the conclusion of a student agreement.
3.3 Legal basis
The processing of your data for the above purpose is based on Art. 6 (1) (b) GDPR for the implementation of pre-contractual measures. You are under no statutory or other obligation to provide your personal data. It must be pointed out, however, that failure to provide the information described will prevent your application from being processed and rule out any consideration in the application procedure or the possible conclusion of a student agreement. If a contract is concluded, the processing will be carried out in accordance with the information provided on “study law matters” at
www.fh-joanneum.at/en/university/organisation/service-departments/continuing-education-and-student-administration/.
3.4 Recipients
The data will be processed for the stated purpose by FHJ employees who are involved in the application, acceptance and admission procedure and the allocation of study places. Your test data will be transferred to a service provider tasked with the automated evaluation of the admission tests. The data required for returning your test results (feedback letter) will also be transferred to this service provider.
3.5 Retention period
If you are admitted to the programme, your data will be transferred to your student file. You can find the relevant data protection information at
www.fh-joanneum.at/en/university/organisation/service-departments/continuing-education-and-student-administration/.
If no student agreement is concluded with FHJ, the data will be deleted (and applications submitted by post will be disposed of) after three years. In the event of legal disputes, your data will continue to be processed in accordance with Art. 6 (1) (f) GDPR in our interest for the establishment, exercise or defence of legal claims until the relevant purpose has been achieved.
4. FH JOANNEUM alumni
4.1 Controller and data categories
FH JOANNEUM Gesellschaft mbH, Alte Poststrasse 149, 8020 Graz, in its capacity as controller, electronically processes the personal data that you provide when giving your consent to the storage and processing of your data in the FHJ alumni database. This includes your name, address, telephone number, email address (FH JOANNEUM and private), degree programme(s), personal identifier or matriculation number, consent to receive information about FHJ activities and alumni events.
4.2 Purpose
The data you provide will be processed for the purpose of sending you information material on FH JOANNEUM activities and alumni events.
4.3 Legal basis
Your data is processed on the basis of Art. 6 (1) (a) GDPR for the purpose of sending information (see above). You are under no statutory or other obligation to provide your personal data. It must be pointed out, however, that failure to provide the information described will prevent data processing for the purpose of sending information.
4.4 Recipients
The data will only be processed by FHJ staff for the stated purpose and will not be passed on to third parties.
4.5 Deletion period
The data in the alumni database will be deleted as soon as you submit a request for erasure.